Content Enablement with empower®

The quest begins: Searching for the lost slide

Do you know that feeling? Your eyes are fixed on the screen, searching for that one slide for tomorrow’s presentation. “It must be here somewhere,” you mutter, lost in the digital labyrinth.

Against the clock: The frustrating search

The clock ticks, frustration mounts. It’s like a treasure hunt without a map. You recall creating the perfect graphic and data months ago. Now, when needed most, it’s vanished. Hours pass, and you’re trapped in an endless loop of hope and disappointment.

The midnight revelation

Finally, the slide appears. It’s almost midnight. Exhaustion hits, your eyes burn, and the anticipated relief is replaced by a hollow victory.

Chaos unmanaged: the slide dilemma

We create crucial slides and presentations, but without an organized system, chaos reigns. We’re left hunting down slides, questioning their relevance and accuracy.

Productivity unleashed: The empower^® Slide Library

Inspired by these challenges, we developed the empower^® Slide Library. Streamline access to slides and boost productivity, escaping the digital maze once and for all.

Centralized access to all content in Microsoft 365 - it couldn't be easier!

The empower^® library is integrated directly into PowerPoint, Word and Excel (online) for Windows and macOS. It gives users easy access to all content, templates and design elements in their company. SharePoint and Teams channels can also be seamlessly integrated. What users need is therefore always just a click away and fits seamlessly into the document being created. For a better overview, all content in the library can be organized with tags, labels and folders. Reusing content has never been so easy - experience pure efficiency!

Create complex documents and presentations with one click

With empower^® Content Enablement, you can automate the creation of documents and presentations while ensuring maximum accuracy. A wizard guides users through a form to select their preferences, and then the presentation or document is created automatically. Whether it's perfect pitch decks, proposals, contracts or strategy presentations - empower^® creates them in seconds. Simply fill out the form, click OK and save time with professional results!

The best alternative to the Microsoft SharePoint slide library

SharePoint is often used for slide management in companies. However, with SharePoint 2013, Microsoft abolished the slide library component because of poor customer adoption. SharePoint’s slide library integrated clumsily with the slide library in PowerPoint, its search was insufficient search, and it was unstable. The slide library of empower^® solves all those problems. It completely replaces your SharePoint slide library and offers further advantages for you.

Efficient slide library without SharePoint

Make all your PowerPoint content available to the entire company in the empower^® slide library. Share existing content and strengthen collaboration across the organization. Enhance your brand communication by embedding your design guidelines directly into PowerPoint. Deliver all your brand assets directly in PowerPoint. At the same time, you and your colleagues can work more productively and save time for the really important tasks.

100% control over permissions.

Only authorized users have the right to create, move, update or delete library content. empower^® uses Entra ID (formerly Azure AD) to simplify authorization management. Single sign-on (SSO) can be used to assign individual and group read and editing rights at folder level.

Presentations in several languages? No problem!

In empower^®, the language versions of presentations are linked to each other. When one is updated, the others are marked as changed and can be called up immediately for editing if required. This enables better control and transparency. No version is forgotten and nobody has to guess whether updates have already been made.

Transparency with every change.

In the library, changes to slides can be tracked via a version history. You can compare versions in a 1:1 shot, with all changes highlighted. If required, previous versions can be restored with a single click. This enables control and transparency where it did not previously exist.

Bulk updates
with one click.

empower^® closes a crucial gap: the connection of identical slides for a common update. Adjustments to a central element are effortlessly transferred to all linked slides with a single click, thus guaranteeing that multiple slides remain up-to-date. Word documents also remain up-to-date thanks to efficient management of text modules.

The empower^® library is available for Windows, macOS and Office Online. In addition, our web app enables access to the library from any mobile device.

empower GmbH is a certified Microsoft partner and has ISO27001 certification. The empower^® library is hosted on Microsoft Azure and meets the highest security standards.

empower^® connects seamlessly with any standard DAM system, allowing users to access assets such as images, icons and videos directly in the empower^® library.

The pricing for empower^® Content Enablement depends on the number of licenses. One license is required per person. Each user can use the software on multiple devices. There are no additional fees for administrative users.

The table below provides exemplary pricing. For a customized quote please contact us. If you would like to order fewer than 50 licenses and are primarily interested in a slide library for Microsoft PowerPoint, we would like to refer you to the empower^® Express offer.

Sample number of users

Cost per user and month

Cost in total per year

17.34€

10,404€

100

10.16€

12,192€

500

5.98€

35,880€

1,000

4.53€

54,360€

2,500

2.94€

88,200€

5,000

1.99€

119,400€

10,000

1.24€

148,800€

The software will be set up and linked to your Entra ID (previously known as Azure AD), granting your users access rights to the empower^® Library.
Additionally, we’ll install the client together with you, ensuring that key users have empower^® installed for their initial customization.

With empower^®, you can effortlessly import entire folder structures containing hundreds of presentations in one go.
Our team will support you to establish an optimal library structure and configure access rights accordingly.

Before the official rollout, we’ll provide you with ready-to-use communication and training materials, including webinars.
Once the rollout is underway, we’ll closely monitor user adoption and work with you to ensure a successful implementation.

Typically, the setup of a slide library takes one week. Initially, your IT team needs to link your Entra ID (or Okta) with the empower Library to enable Single Sign On (SSO). After that, you can begin importing your slides, presentations and documents and launch the software once the initial framework is established.

Once you have established a framework for the library and prepared the slides, presentations and documents, you can promptly upload the data and initiate the rollout.

Your IT department needs to link your Entra ID or Okta authentication provider with the empower Library in Azure. Following this, your IT department only needs to distribute the add-in and upload the manifest for the web add-in.

Why empower^®?

The organization of slides, presentations and documents often has no system and leads to chaos. The intelligent management functions of empower^® create the necessary system for companies and ensure up-to-date, well-organized content. Seamless access, intuitive search and effortless compilation of content create professional presentations and documents in seconds. This saves a great deal of time and therefore also leads to high user acceptance.

By default, the data is stored in a Microsoft Azure Cloud environment that we set up specifically for you. This ensures compliance with data protection regulations for data stored outside your IT infrastructure.

You have the option of connecting SharePoint Online. Presentations, slides and documents stored on SharePoint then appear in the library and can be easily searched.

In this scenario, users do not have to change the way they work and can continue to use SharePoint as a file repository. To make the files searchable, empower creates an index that is stored in empower's Microsoft Azure Cloud. If you do not want this, your IT can also host the so-called “SharePoint indexer” itself so that all data remains under your control.

SharePoint is a solution that has been in use in most companies for many years and can have a correspondingly complex structure. It is therefore understandable that your IT department does not readily approve connections to such a central company tool and must be involved in every case. The integration of empower^® is carried out in collaboration with your IT colleagues, who we inform in advance and then support professionally. As a rule, the connection is completed after a few appointments, but can vary depending on the complexity of your SharePoint and your technical requirements or internal company hurdles.

The library offers an import function that allows you to transfer folder structures that are displayed in Windows Explorer directly into the library. You also have the option of connecting to your SharePoint Online. This allows you to access and use files saved there directly in PowerPoint, Word and Excel via the library. Individual presentations can also be added to the library with just a few clicks using the empower^® save functions.

Yes, this is possible. You can create your own area with subfolders in the library to provide images, icons, templates and other design assets. For a larger number of design assets, we recommend the additional purchase of empower^® Brand Control. This software makes your design assets available in a clearly arranged quick access bar and thus enables efficient and smooth design of documents and presentations.

Only people with the appropriate rights can carry out these tasks. These rights are specifically assigned in order to keep the group of people with extended authorizations manageable and to ensure order in the library. We will be happy to advise you.

No, the rights to save, change and delete files are only granted to selected users. All other users are only granted the right to access and use files, but not to save, move or delete them in the library. This ensures that unauthorized persons cannot cause any damage.

As a rule, our customers distribute the task of “maintaining library content” among various people within the company. This distribution can be based on company divisions, topics, locations or languages to ensure that no one person bears the entire responsibility. Thanks to empower^®'s updating functions, managing and updating the files is much easier for the people responsible and takes significantly less time than before.

However, if no one in your company is available for this task, this is not a problem. With the Managed Service, we take care of all changes to the files in the library for you so that you can concentrate on more important tasks. Contact us if you are interested in the Managed Service. we take over all changes to files in the library for you so that you can concentrate on more important things. Contact us if you are interested in the Managed Service.

Microsoft Copilot has access to all files that the user can access via Microsoft Graph. This includes both current and older or outdated files. Currently, Copilot is not able to intelligently distinguish between current and outdated information or ensure that the data is up to date. Microsoft therefore recommends that its customers improve their own data governance and ensure that all storage locations are kept in order.

In our opinion, the effort involved is hardly economically feasible. For comparison: Many PC users in companies already have difficulties keeping their desktop tidy. In comparison, the file systems in companies are far more extensive and complex.

We find it inappropriate and incomprehensible to charge additional fees for software administration rights. It should go without saying that the software used can be configured without additional costs. Therefore, there are no extra fees for assigning administration rights. These rights can be assigned as often as is necessary for the efficient administration of the library.

Content Enablement

Wasting Time?

Doubting Your Slides?

A Slide Library you can trust...

Challenge

The quest begins: Searching for the lost slide