Template Management with empower®

Great documents starts with great templates.

But do your teams even know where to find them? Most don't.

Instead, they grab whatever’s available – whether it's up to date or not.

The result?
Inconsistent layouts, outdated logos, and old content.

Only 69 % of outgoing documents match your brand and current data.

That means
31 % of documents could be hurting your image - and even exposing you to legal risk.

Professional templates aren't optional. They're critical.

empower^® makes templates easy to access, launching right inside Microsoft 365. It’s that simple.

Markenkonforme Dokumenterstellung war nie so einfach und effizient.

Die empower^® Vorlagenbibliothek stellt Ihre Brand Assets direkt in PowerPoint, Word, Outlook Excel (Online) für Windows und macOS bereit und bietet Anwendenden einen spielend einfachen Zugriff darauf. Anwendende erstellen mit den Vorlagen markenkonforme Dokumente in kürzerer Zeit und bekommen Freiraum für das, was sie wirklich antreibt - Ihren Job.

The best alternative to the Microsoft SharePoint slide library

SharePoint is often used for slide management in companies. However, with SharePoint 2013, Microsoft abolished the slide library component because of poor customer adoption. SharePoint’s slide library integrated clumsily with the slide library in PowerPoint, its search was insufficient search, and it was unstable. The slide library of empower^® solves all those problems. It completely replaces your SharePoint slide library and offers further advantages for you.

Efficient slide library without SharePoint

Make all your PowerPoint content available to the entire company in the empower^® slide library. Share existing content and strengthen collaboration across the organization. Enhance your brand communication by embedding your design guidelines directly into PowerPoint. Deliver all your brand assets directly in PowerPoint. At the same time, you and your colleagues can work more productively and save time for the really important tasks.

Less Workload for IT

Delegated System Maintenance: Departments can manage templates, design elements, and data, reducing the IT burden.
User-Friendly Data Updates: Updating key company data is easy with our intuitive interface, accessible to all who need it.
Scheduled Data Updates: Changes to company data can be scheduled in advance for seamless updates.
Single Data Source: A centralized data source ensures Word documents and email signatures are populated with accurate company info, minimizing discrepancies.

Security at empower

"It is our highest priority and duty to protect our customers' data. To achieve this, we ensure that every part of our organization meets the highest security standards."

Fabian Willebrand, Executive board member, empower

empower is ISO 27001 certified and guarantees maximum data security:

Each customer receives a dedicated backend instance on Microsoft Azure, linked to their Entra ID to ensure access is limited to their users.
We sync Entra ID users, including IDs, usernames, group memberships, and fields for email signatures and dynamic Word documents.
In the software, users can access content, templates, and design elements through a built-in library. These non-sensitive materials are intended for external sharing. For each item stored in the library, you can see who originally created the document and who last modified it.
Tasks that can be handled locally are handled locally: populating email signatures or documents with data takes place on the client device.

The software consists of two main components:

1. A local client add-in for Windows, Microsoft 365 Online, and macOS (with some limitations). The software is distributed to users via software deployment as an .msi (or .exe) package.

2. A single-tenant backend hosted in the Microsoft Azure Cloud, where templates and content stored in the library are managed.

empower^® ensures correct and flexible licensing via integrated software activation. The activation process takes place as follows:

Each client (PC) automatically activates itself on the empower^® activation server at defined intervals, e.g. every 30 days. To activate a license, there must be an active Internet connection.
A new license is activated after installation if the user is a previously unknown Windows domain user.
Users can work with one license on multiple devices. If a client does not reactivate itself after an interval, its license returns to the license pool and becomes available again. This means that other users can take over the license when employees leave the company.
If all licenses are exhausted, the next client will receive a notification that no more licenses are available when attempting to activate. In this case, please contact us so that we can increase your license quota.
The empower^® activation server can be reached at activate.empowersuite.com via port 443. Make sure that this connection is allowed through any proxy or firewall if required.

empower^® seamlessly integrates with traditional DAM systems, enabling users to access assets like images, icons, and videos directly from the empower^® library. This eliminates the need to switch to the DAM, log in, and search for content. Additionally, after appropriate configuration, empower^® only displays DAM search results intended for use in Office documents.

empower^® Template Management pricing is determined by the number of licenses, with one license required per user. Each user can access the software on multiple devices. No additional fees apply for administrative users.

Customers who subscribe to multiple empower^® solutions or the full empower^® Suite receive discounted package pricing. empower also offers enterprise licenses at highly competitive rates.

The table below provides example pricing points. For a customized quote, please contact us or use our pricing configurator. If you need fewer than 50 licenses and are primarily interested in a slide library for Microsoft PowerPoint, we recommend exploring empower^® Express.

Number of Users

Price per User/Month

Total Annual Cost

$10.74

$6,444

100

$6.29

$7,548

250

$4.73

$14,190

500

$3.70

$22,200

You send us the required documents, including your PowerPoint master, slide templates, images, icons, diagram styles, and templates for MS Word and email signatures. We’ll review them for completeness and inform you of the setup period, typically 4-6 weeks, depending on the scope.
To get started quickly, we begin with basic customization, allowing empower^® to be installed and used within a few days. For further setup activities, we’ll need a guest user in your Entra ID, set up by your IT department.
Once setup is complete, we’ll present your empower^® environment, and any necessary corrections will be made.
You’ll receive the installation package and accompanying technical materials.

Brief coordination on technical preparation with your IT department.
Planning and inviting users to online training sessions.
Your IT department distributes the software via your company's software distribution platform. We provide technical support if required.
Users who receive the software take part in the online training or watch the recording and the accompanying material provided.

Measurement of software usage via telemetry data.
Planning separate training sessions on individual topics to ensure maximum user acceptance.
We will support you until your expectations of the software are met.

The software rollout typically takes 1 to 4 weeks, depending on the size of your organization (not including design configuration and training). The full implementation process takes approximately 3 to 4 months.

Step 1:

A designated person is required for the design setup to provide us with all Office templates and design elements (such as images and icons). This person should also be available to answer any detailed questions. The estimated time for this task is approximately 2–3 hours.
After setup, this person will review the visual aspects of the software content and officially approve it for use. The estimated time for this step is 1–2 hours.

Step 2:

The project management team will invite all users to the online training sessions and communicate key information about the deployment of the new software in advance. The estimated time for this task is about 1 hour.
The IT department will roll out the software. While the execution time is generally minimal, it may vary due to testing procedures, outsourcing of the installation to service providers, or other technical assessments. The actual time required depends on your company’s internal processes.

Step 3:

Measuring software usage does not require any effort on your part, as we will collect and analyze telemetry data.
Planning additional training sessions takes about 1 hour, while the training itself lasts approximately 30 minutes.

Your IT department will need to connect your Entra ID or Okta authentication provider with the empower^® library in Azure. Once that’s done, the team only needs to deploy the add-in and upload the configuration file (manifest) for the web add-in.

Your IT team will also be responsible for first-level support and for managing software updates throughout the year—though update tasks are only required if your company opts out of automatic updates. We release 3-4 software updates each calendar year, and in our experience, most customers apply 1-2 updates annually.

The total estimated IT and support workload is about 0.25 full-time equivalent (FTE) per year.

All templates.
One solution.

PowerPoint, Word, Excel, Outlook, and email banners - centrally managed in one solution, integrated directly into Office. Company, location, and profile data can also be controlled uniformly.

Template maintenance without IT & coordination.

Specialist departments can maintain templates and company data themselves – without IT support and without coordination loops.

Template management?
We'll take care of it.

On request, we can take over the maintenance, administration, and creation of templates – for professional template management from a single source.

Naturally! You can choose between your templates and our templates and design elements or opt for a mixture of both.

By default, the data is stored in a Microsoft Azure Cloud which is external to your IT infrastructure. This setup is newly established by us and is fully compliant with GDPR regulations.

Only individuals with the appropriate permissions can change and manage the library content. These permissions are granted selectively to keep the group of users with extended rights manageable and to maintain order in the library. We’re happy to provide guidance on this process.

Yes, you can choose to connect a SharePoint Online. When you do, the presentations, slides and documents stored in SharePoint will appear in the library and can be conveniently searched.

In this scenario, your users do not have to change their workflow and can continue using SharePoint as their file repository. To enable searching, empower^® creates an index of the files, which is stored in empower’s Microsoft Azure Cloud. If you prefer to keep all data under your control, your IT department can host the “SharePoint indexer” on your own servers.

SharePoint is a widely used enterprise solution with a complex structure, so it’s understandable that your IT department is cautious about approving connections to such a central company tool. Integration with empower^® requires collaboration with your IT team. We will inform them in advance and provide professional support throughout the process. As a rule, the integration is completed after a few meetings, but the timeframe can vary based on the complexity of your SharePoint setup, your technical requirements, and any internal company procedures.

No, Microsoft Copilot is not a template management system, as it lacks the core features required for that role. A true template management system includes capabilities such as delivering templates and design elements, helping users select the right template when creating documents or presentations, updating and inserting company, user profile, and location data into designated placeholders, and managing email signatures.

One or more email signature templates – meaning the general structure of the signature with placeholders for user information, logo, and legal information – are stored in the cloud backend. On the user's client, the information from the connected Entra ID is enriched with company information, and the actual signature is filled in for the user. The company information can either be manually maintained in empower or imported from a leading system.

Using the same set of data, the dynamic Word templates on the user's computer are populated with the logo, address, contact details, and the footer.

Charging extra for administrative rights is unappealing and unnecessary. It is standard practice for software to be configurable at no additional cost. Therefore, there are no extra fees for managing the software. Administration rights can be granted as needed to efficiently manage the library.

Simplify Template Management

Wasting Time?

Doubting Your Slides?

A Slide Library you can trust...

Challenge

Solution

Rely on the professional template management system from empower^®

Dynamic templates for legally compliant documents in Microsoft 365

Markenkonforme Dokumenterstellung war nie so einfach und effizient.

Simple provision of templates

Direct Access to Brand Assets in Microsoft 365

Simplified Signature Management

Dynamic Templates for Compliance

Always keep your brand voice in tune with AI

No administrative effort with the empower^® Managed Service

A Slide Library Built for Growth and Efficiency

The best alternative to the Microsoft SharePoint slide library

Efficient slide library without SharePoint

empower^® for Microsoft Teams

A Slide Library that can grow with you

User Workspaces

Auto-Translations