Brand Control

Make your brand shine in every office document

Over 3 million people already trust empower® to create professional Office documents.

Wasting Time?


  • Having trouble with presentation management?
  • Slides scattered across different platforms and folders?
  • Irrelevant or outdated content cluttering up your search results?

Doubting Your Slides?


  • Is outdated content damaging your reputation?
  • Numerous versions of slides circulating in the company?
  • Constantly recreating slides because you can't find the latest version?

A Slide Library you can trust...

Easily manage PowerPoint slides company-wide with the innovative Slide Library from empower®

challenge-icon Challenge

Brand Manager with heart & soul

Max works in the busy halls of the creative department, where the subdued light falls on the polished desks and the smell of coffee floats in the air. He has been a brand manager with all his heart for more than 20 years. His mission? To preserve the soul of the brand, to let it shine, to strengthen it - against all odds.

Do we have one brand, or many...?

For years, Max has been battling the flood of wildly designed presentations and documents that emerge daily from the depths of the company. His weapon? A professional design manual that only a few people have ever read. And meticulously maintained templates and design elements that unfortunately nobody really uses.

Repressed certainty

Actually, Max knows that Microsoft 365 is not design software and will never become one. It is an unruly creature that, in the hands of the workforce, becomes a major challenge for the brand. With a sigh, he thinks of the fancy documents that fly out of email inboxes every day like colorful birds. Everyone acts like artists, without the guidance they actually need.

The great hope: the design relaunch

The brand shone in new glory, like a phoenix rising from the ashes. Max breathed a sigh of relief, hoping for improvement. "Now that we've redone everything, we have the entire staff's attention. Now the brand conformity in the documents and presentations has to finally work," he thought to himself.

Hope turns into disappointment

But time passed, and the old logos, colors and fonts, which should have been retired long ago, persisted. The employees shrugged their shoulders. “We were already aware of the design changes,” they said, ”but we didn't think we'd be so strict about it now.” Max was desperate - how do others manage to do this without investing hundreds of hours a year in checks or massive amounts of money in agencies...?

empower logo   Solution

Make it easier to follow your brand guidelines than to ignore them.
empower® Brand Control seamlessly integrates your brand guidelines into Microsoft 365, ensuring that templates and design elements are always just a click away. With everything automatically formatted to your corporate design, users can quickly and easily create brand-compliant presentations and documents without wasting time searching for the right templates or design elements. This makes brand compliance the fastest and most convenient option, helping to eliminate inefficient document creation habits.

Creating brand-compliant documents has never been easier or more efficient.

The empower® template library provides instant access to your brand assets directly within PowerPoint, Word, Outlook Excel (online) for Windows and macOS. With these ready-to-use templates, users can create brand-compliant documents in significantly less time. This allows them to focus more on what matters most—getting their work done efficiently.

Your colors & fonts embedded into Microsoft Office

Color and font pickers in Microsoft 365 are uncontrollable. empower® changes that. The software precisely reflects the color and font specifications from your design manual. Users don't have to learn anything new. They simply use the familiar functions, automatically adhering to your corporate design.

Automatically find & correct corporate design violations

The use of exotic colors, fonts, bullet points, and outdated templates tramples on your corporate design. The empower® Design Check automatically finds and corrects design violations. Users effortlessly adhere to the design and save the time they would have spent on tedious manual corrections. A win-win.

Easily convert presentations to new designs

More than 50% of all presentations are built using existing content. Unfortunately, people often don't take the time to properly transfer the content into the new design. As a result, the old branding often continues to live on. With empower® you can convert presentations to the latest design with just one click. No other software delivers better results.

Goodbye, wild email signatures!

Create uniform email signatures across the company or tailor them to specific groups and represent your brand professionally. Users don't need to learn anything new. A brand-compliant signature automatically appears when composing a new email.

Dynamic templates for pure efficiency

empower® automatically populates brand-compliant Word documents and email signature templates with the latest company data, location information, profile details, as well as the correct bank account information, VAT ID, trade register number, and the names of the management team. Users don't need to take any extra steps — it’s all done automatically.

A Slide Library Built for Growth and Efficiency

The best alternative to the Microsoft SharePoint slide library

SharePoint is often used for slide management in companies. However, with SharePoint 2013, Microsoft abolished the slide library component because of poor customer adoption. SharePoint’s slide library integrated clumsily with the slide library in PowerPoint, its search was insufficient search, and it was unstable. The slide library of empower® solves all those problems. It completely replaces your SharePoint slide library and offers further advantages for you.

Efficient slide library without SharePoint

Make all your PowerPoint content available to the entire company in the empower® slide library. Share existing content and strengthen collaboration across the organization. Enhance your brand communication by embedding your design guidelines directly into PowerPoint. Deliver all your brand assets directly in PowerPoint. At the same time, you and your colleagues can work more productively and save time for the really important tasks.

empower® for Microsoft Teams

empower® also directly integrates with Microsoft Teams. People can browse the empower® Library or chat with the empower® Bot to find and open slides directly inside MS Teams.

empower-microsoft-teams-video

A Slide Library that can grow with you


Our empower® slide library is designed to be flexible and grow with your organization. It integrates with other platforms like Sharpoint, Teams and other Digital Asset Management Systems and can be expanded with optional empower features as needed.

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User Workspaces

User libraries provide your team with a personalized workspace within the slide library. This means easy slide organization, quick access to the content they need, and seamless collaboration – saving time and boosting your presentation creation process.

Slide library - brand compliant

Auto-Translations

empower® integrates with DeepL, an AI-based translator that detects even the smallest nuances of your content and seamlessly translates it to another language. Nothing crucial gets lost and you’re sharing your story across the globe.

empower® Library explained in one minute

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Ready to simplify slide management? Watch our demo video and see how empower® can transform your workflow:

  • Find the perfect slide in seconds
  • Always have the latest content
  • Work seamlessly with PowerPoint
  • Access slides anytime, anywhere

Fill out the form and see the empower® slide Library in action.

Der Document Check für blitzsaubere Word-Dokumente

Die Einhaltung von Farb- und Schriftvorgaben der Umgang mit Word Formatvorlagen sowie die korrekte Einstellung von Seitenrändern sind vielen Anwendenden ein Graus. Der empower Document Check findet und korrigiert solche Abweichungen per Knopfdruck, damit Anwendende damit nicht ihre Zeit verschwenden müssen. Darüber hinaus lassen sich unternehmensspezifische Schreibweisen von Worten, wie Markennamen, definieren und automatisch übernehmen, wenn die Vorgabe in texten nicht eingehalten wurde.

Kampagnenmanagement für E-mail-Signaturen

Mit empower® erstellen und planen Sie E-Mail-Signatur Kampagnen direkt in Outlook. Mit wenigen Klicks fügen Sie E-Mail-Signatur Vorlagen entsprechende Banner hinzu und stellen den Personenkreis sowie die Laufzeit der Kampagne ein. Speichern, fertig - Ihr Publikum bekommt die gewünschte Botschaft zum gewünschten Zeitpunkt. Was Anwendende dafür lernen oder tun müssen? Nichts!

 

Das braucht mein Team

Mehrere Designs? Gerne!

Wenn Sie mehrere Designs im Unternehmen haben und deshalb über mehrere PowerPoint Master sowie Word,- und Excel-Templates sowie E-Mail-Signatur Vorlagen verfügen, dann sind Sie bei empower genau richtig. Entscheiden Sie je Vorlage, welche Unternehmensteile bzw. Personengruppen Zugriff darauf haben bzw. damit ausgestattet werden sollen. Wählen Sie Standard-Vorlagen aus, die sich bei dem Start der jeweiligen Microsoft 365 Applikation direkt öffnen. Damit sorgen Sie - je Brand - spielend einfach für wichtige Grundlage zur Erstellung markenkonformer Dokumente.

Vorlagenverwaltung

In empower® verwalten Fachabteilungen alle Vorlagen mit wenigen Klicks selbst, ohne die IT-Abteilung hinzuzuziehen. Befugte Anwendende arbeiten dazu mit Windows-typischen Befehlen auf Office-typischen Oberflächen. Neue PowerPoint Master, Word-Templates, Signaturen sowie sämtliche Designelemente wie Bilder, Icons & Co. können deshalb immer sofort und ohne Umwege verfügbar gemacht und von allen Anwendenden genutzt werden. So setzt sich das aktuelle Design immer direkt durch.
Vorlagenmanagement    Easy management of all templates​

In empower® departments manage all templates themselves with just a few clicks, without involving the IT department. Authorized users work with Windows-standard commands on Office-standard interfaces. New PowerPoint masters, Word templates, signatures, and all design elements like images, icons, and more can be made instantly available and used by all users without detours. The result: the latest design is always immediately implemented.

Mailsignaturen    Campaign management for email signatures

With empower®, you can create and schedule email signature campaigns directly in Outlook. With just a few clicks, you can add banners to email signature templates, set the target audience, and specify the campaign duration. Save, and you're done – your audience will receive the desired message at the right time. What do users need to learn or do for this? Nothing at all!

    Multiple brands & designs? No problem!
If you have several designs in your company and therefore have several PowerPoint masters as well as Word, Excel and e-mail signature templates, then empower® is the right choice for you. You can assign specific templates to different departments or groups, and set standard templates as default and open automatically when starting the relevant Microsoft 365 application. This ensures creating brand-compliant documents for each design is simple and efficient.

No administrative effort with the empower® Managed Service

No matter which brand compliance software you choose, you will always have to manage your settings, templates and design elements included in the solution. This can be time-consuming and stressful.

That's why we offer a Managed Service. This means that we handle all administrative tasks for you. Just send an email to our Managed Service team with your request, and we’ll take care of the rest. This way, you can focus on what truly matters to you.

Learn more

Technical Information

The software consists of two main components.

1. A local add-in for the user's Office program: available for Windows online and Mac (with some limitations). The software is distributed to users in the classic way via a software distribution platform as an .msi or .exe package.

2. A single tenant backend, hosted in the Microsoft Azure Cloud. This is where the templates and content stored in the library are hosted.

empower is ISO 27001 certified and guarantees maximum data security:

  • Each customer receives a separate backend instance, hosted on Microsoft Azure. We connect your Entra ID to this instance so that only your users can access it.
  • We synchronize your Entra ID users (with ID, user name, group membership and any other fields for email signatures and dynamic Word documents).
  • In the software, users can access content, templates and design elements via a library. This non-critical content is intended to be shared with the outside world. For each saved element in the library, it is possible to trace who created and last edited the document.
  • What can take place locally only takes place locally: The corporate design check, slide conversion and the execution of other functions, such as the automated creation of an agenda, take place on the client. The same applies to the filling of e-mail signatures or dynamic Word documents.

empower® ensures correct and flexible licensing via integrated software activation. The activation process takes place as follows:

  • Each client (PC) automatically activates itself on the empower® activation server at defined intervals, e.g. every 30 days. To activate a license, there must be an active Internet connection.
  • A new license is activated after installation if the user is a previously unknown Windows domain user.
  • Users can work with one license on multiple devices. If a client does not reactivate itself after an interval, its license returns to the license pool and becomes available again. This means that other users can take over the license when employees leave the company.
  • If all licenses are exhausted, the next client will receive a notification that no more licenses are available when attempting to activate. In this case, please contact us so that we can increase your license quota.
  • The empower® activation server can be reached at activate.empowersuite.com via port 443. Make sure that this connection is allowed through any proxy or firewall if required.

empower® can be seamlessly connected to conventional DAM systems allowing users to access assets such as images, icons and videos directly from the empower® library. This eliminates the need to switch or log in to a separate application and search for the respective asset in the DAM system.

Want to see empower® in action?

Simply click through all the features in our interactive product tour or watch the demo video (28min).

pricing-icon  Pricing

The pricing for empower® Brand Control depends on the number of licenses. One license is required per person. Each user can use the software on multiple devices. There are no additional fees for administrative users.

The table below provides exemplary pricing. For a customized quote please contact us.

Sample number of users
Cost per user and month​
Cost in total per year
50
17.34€
10,404€
100
10.16€
12,192€
500
5.98€
35,880€
1,000
4.53€
54,360€
2,500
2.94€
88,200€
5,000
1.99€
119,400€
10,000
1.24€
148,800€

The monthly prices are rounded to the second decimal place. All prices are non-binding and subject to change. Invoices are issued annually in advance. Please note that the one-off set-up fees usually range between 4,500€ and 16,000€. Depending on the level of additional support required, individual onboarding packages can be offered.

Explore the many success stories of our clients revolutionizing their Microsoft 365 workflows

implementation-icon  Implementation

Welcome to the empower® experience: seamless implementation and onboarding

Our dedicated onboarding team is here to guide you through the entire process. Below, we’ve outlined the key steps and milestones to ensure a successful user adoption:

  • You send us the required documents (PowerPoint master, slide templates, images, icons, chart styles, Word and signature templates). We will review these documents for completeness and inform you of the set-up period. As a rule, is the timeframe ranges from 4 to 6 weeks, depending on the desired scope of installation.
  • To get you up and running quickly, we start with a basic customizing. This allows empower® to be installed and used within a few days. In order to carry out further setup activities, we'll need a guest user account in your Entra ID, which must be set up by your IT department.
  • Once the setup is complete, we will present your empower® environment to you and a correction loop will be carried out if necessary.
  • You will receive the prepared installation package from us as well as accompanying technical material.
  • Brief coordination on technical preparation with your IT department.
  • Planning and inviting users to online training sessions.
  • Your IT department distributes the software via your company's software distribution platform. We provide technical support if required.
  • Users who receive the software should attend the online training or review the recorded sessions and accompanying materials provided.
  • Measurement of software usage via telemetry data.
  • Planning separate training sessions on individual topics to ensure maximum user acceptance.
  • We will support you until your expectations of the software are met.
Slide Updates    Implementation duration​

The length of the implementation depends on the number of solutions and the support you require. Typically, implementation takes up to 12 weeks for small to medium environments with up to 1,000 users, and a minimum of 12 weeks for large environments with more than 1,000 users.

We’d be happy to discuss the specifics, including timelines, resources, and any unique requirements your organization may have, to ensure a smooth and successful deployment. Please feel free to contact us to explore these details further.

Rights Management    Required resources

Once you have established a framework for the library and prepared the slides, presentations and documents, you can promptly upload the data and initiate the rollout.

Asset Library    Required IT involvement​​

Your IT department needs to link your Entra ID or Okta authentication provider with the empower Library in Azure. Following this, your IT department only needs to distribute the add-in and upload the manifest for the web add-in.

Why empower®?

When creating documents and presentations in Microsoft 365, the responsibility for compliance with brand guidelines lies in the hands of every single person in your company. This is unique to Microsoft Office. At the same time, when creating documents under time pressure, there is a mismatch between functional design freedom and average design skills. Due to the lack of functionality in Microsoft Office, companies have no control over the majority of output. empower® makes it easier for users to adhere to the brand guidelines rather than to ignore them. As a result, every presentation, every document and every email will consistently reinforce and strengthen your brand.

faq-iconQuestions

We've created this overview to provide you with all the information you need about empower® without having to contact our sales team. 

Can we also incorporate our own design materials and templates into the software during setup?

Naturally! You can choose between your templates and our templates and design elements or opt for a mixture of both.

Can empower® also be used to block the other functions of Microsoft 365 so that users can only work with the CD-compliant functions of empower?

No, that is not possible. From experience, we cannot recommend this approach either. Removing functions that users might need in exceptional situations can turn them into opponents of the project rather than supporters. If you are interested, we can discuss this point with you in more detail.

Where are the files in the empower® library stored?

By default, the data is stored in a Microsoft Azure Cloud which is external to your IT infrastructure. This setup is newly established by us and is fully compliant with GDPR regulations.

Who can change and manage the library content?

Only individuals with the appropriate permissions can change and manage the library content. These permissions are granted selectively to keep the group of users with extended rights manageable and to maintain order in the library. We’re happy to provide guidance on this process.

Can the files in the library be stored on our SharePoint instead of in the Microsoft Azure Cloud?

Yes, you can choose to connect a SharePoint Online. When you do, the presentations, slides and documents stored in SharePoint will appear in the library and can be conveniently searched.

In this scenario, your users do not have to change their workflow and can continue using SharePoint as their file repository. To enable searching, empower® creates an index of the files, which is stored in empower’s Microsoft Azure Cloud. If you prefer to keep all data under your control, your IT department can host the “SharePoint indexer” on your own servers.

How complex is the integration of our SharePoint Online with empower®?

SharePoint is a widely used enterprise solution with a complex structure, so it’s understandable that your IT department is cautious about approving connections to such a central company tool. Integration with empower® requires collaboration with your IT team. We will inform them in advance and provide professional support throughout the process. As a rule, the integration is completed after a few meetings, but the timeframe can vary based on the complexity of your SharePoint setup, your technical requirements, and any internal company procedures.

What is the process for migrating existing content to the library?

The empower® library has an import function that allows you to import folder structures (and its contents) from your computer into the library. You can also opt for a connection to your SharePoint Online so that you can access and use files saved there directly within PowerPoint, Word and Excel through the library. Additionally, you can easily add individual presentations to the library with just a few clicks using empower®’s save functions.

After updating content slides and slide templates in the library, are users made aware of the update by an update message?

For slides that serve as content modules (i.e. where the content is predefined, such as in a company presentation), users receive update notifications and can directly accept them. This action replaces the outdated slide with the updated version from the library. However, this process does not apply to slide templates without predefined content. In such cases, if users have added their own content to the slides, the update would replace the custom content with the blank template, potentially resulting in the loss of their work.

Can't Microsoft Copilot ensure our brand compliance so we don’t need empower® Brand Control?

No brand specifications can be stored in Microsoft Copilot. Copilot is primarily an AI for text creation. Texts and slides are based on the templates that are used in the respective Microsoft 365 application. The visual quality of the result depends on the template quality. Technical limitations in Microsoft 365 restrict Copilot's display options, especially for complex slides or detailed Word formatting. In addition, slide templates and design elements cannot be integrated automatically and there is no corporate design check. If you would like to find out more, please take a look at our detailed Microsoft Copilot review.

Do admin licenses cost extra?

Charging extra for administrative rights is unappealing and unnecessary. It is standard practice for software to be configurable at no additional cost. Therefore, there are no extra fees for managing the software. Administration rights can be granted as needed to efficiently manage the library.

How do the e-mail signatures and dynamic Word templates work?

Email signature templates, which include the general layout and placeholders for user information, logos, and legal details, are stored in the cloud backend. On the user's client, the information from the connected Entra ID is then enriched with information about the company and the actual signature is filled in for the user. Company information can either be maintained manually in empower or imported from a existing system.

Any further questions?

Arrange a free initial consultation.