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Document management systems (DMS) are more important than ever, but are still not used enough, according to a study conducted by IDC (International Data Corporation) in 2020. That study looked at how companies handle digital document management: around 1,500 executives from various international companies answered questions. The results give food for thought.What immediately catches the eye is that IDC predicts 42.2% growth in enterprise data over the next two years.
32% to 68%: that is the ratio of used and unused data in an average company. Furthermore, two-thirds of the companies surveyed rated their data security as inadequate – something companies can easily remedy by installing sound document management software. In other words, companies store lots of data they do not use, and they do not secure any of it properly.
What lies behind those failures? One reason could be a lack of understanding about the advantages of a well thought-out document management system. With that in mind, we would like to share five good reasons to consider a DMS.
Before we get into five significant benefits of a document management tool, we should first clarify the difference between a DMS (document management system) and s CMS (content management system).
A DMS helps a company create, edit, and centrally store digital documents. In addition, a document management system classifies and secures those documents. It supports and facilitates collaboration, reduces bottlenecks, and increases workflow. Document management for MS Office primarily deals with Office applications such as Word, PowerPoint, Outlook, Excel, etc.
A CMS works in a similar way, but focuses on managing online content – websites, images, media files, and data sets, among other things.
Document management software is the correct solution to:
On the other hand, for content intended for use on the Internet – and of a temporary nature – then CMS solutions are more suitable.
Our document management system – the empower® MS Office add-in suite – can do all this and much more. If we have aroused your interest, then please get in touch. We look forward to hearing from you! – Get started!