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Multilingual presentations with empower® slides

Til Streitbörger
February 25, 2019

The „Multilingualism“ feature helps the user to easily manage items that exist in empower® slides in different languages. A language can be assigned to any item – be it slide, presentation, object, or master.

If the same element is saved in different language versions, a “language union” can be established. This connection enables you to open different language options for the same element (such as the same presentation in a different language) via the “Language Switch” button in the empower® ribbon. In doing so you avoid having to perform timeconsuming searches for items in the library. You are also able to filter items in the library by language.

To assign a language to an element within the library, perform a right-click on the desired element and in “Multilingualism” select the desired language after clicking “Set Language”.

multilingual empower

If a new slide is to be saved to the library, it can have a language directly assigned to it in the save dialogue. Which languages are to be made available can be preset by the administrator in “Settings” of empower®.

In addition to multiple languages, you also have the possibilities to assign the value “Universal”. All elements marked as “Universal” are displayed in the library regardless by which language the library is filtered. Items marked as “Universal” are thus available in all languages. This function is useful for graphical elements or slides with elements that do not contain any text. If a new element is stored within the library, you are also able to select “Not assigned”. No specific language will be assigned to the slide and the multilingualism option will not be available for this slide. A language can however be assigned at a later point if so required following the steps above.

multilingual empower

A right-click on an element in the library will open a menu. If you hover over “Collaboration” you will be presented with different options: in “Set Language”, the language that has been assigned to a slide is displayed. Here, you can also change to a further previously set language. In “Remove language”, a language allocation can be completely deleted. This corresponds to the “Not assigned” option. In addition, a language union between two elements can be established. To do so, select “Mark for language union”. Afterward select “Create language union” at the ‘partner element’ and the elements will be added to the union. In “Language variants”, you can choose to display all language versions of a slide. A second library window will open in which the selected slide will be marked in the library. By selecting “Leave language union”, a language union can be disconnected.

multilingual empower

A further function entails the possibility to mark a language union as outdated, for example, when a slide has been altered, and these changes are also to be made to the other slides within the language union. This function works independently from empower®’s update function.

If you edit a slide in a language union, you will be informed that this slide is in a language union after saving it to the library. empower® will then inquire if the other language versions of the slide are now outdated and require updating. If you click on “Yes”, all slides in the language union within the library will be automatically marked as outdated.

multilingual empower

You are also able to mark the slide as outdated directly in the library by rightclicking the slide and selecting “Mark as outdated”. The advantage of this function is the possibility of now being able to filter the library for outdated slides. All we have to do is click the filter “Language variant outdated”.

multilingual empower

You now have a complete overview over which slides may need revising or a new translation. If you right-click on a slide marked as outdated, you may insert the outdated slide together with the new language version into the current presentation. If there are multiple updated versions of a slide in a language union, you can select which of the current language variants are to be shown together with the outdated version. Now you can see where changes are to be made at a single glance. Once the multilingualism function is activated, library content can be filtered and edited according to its assigned language. Using the language filter, you are thus able to choose only to display German content, for example. Clicking on “Show all” will reverse this setting.

multilingual empower

You can use the “Language Switch” button in an open presentation to change the language of the complete presentation with a single click. Simply select the desired language, and apply it to either the whole presentation, or just the selected slide.

multilingual empower

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