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Do you want to better organize your next project and create a professional schedule? Then almost certainly you have come across the topic of Gantt charts.
If you have never created a Gantt chart before, or you were not satisfied with your previous Gantt creations, you have come to the right place.
Before we show you how to create an example Gantt chart step by step, we will go over the different purposes of a Gantt chart and its benefits for your team and your project.
A Gantt chart is a popular project management tool for visualizing the time sequence of tasks - from start to completion of a project.
It can be extremely difficult to keep track of all project requirements and activities. That is specially true when managing large projects with many overlapping tasks.
During a project, it is important that all parties communicate clearly and coordinate smoothly. An accessible timeline using a Gantt chart offers a simple solution.
Gantt chart example for project management in IT. Uses color codes to indicate the status of tasks.
Program management Gantt chart with thin taskbars. It shows enough details while avoiding complexity.
Example of a generic Gantt chart with a time scale in days and tasks divided into phases for agile project management.
Stylish Gantt chart example for professionals to visually support project reviews or proposals.
Best practice: The following 3 steps will show you how to successfully implement the planning of your next project using a Gantt chart example.
Consider exactly which activities will be required and how long each will take. Set realistic deadlines for your project and for individual tasks (allow for likely delays). This is probably the most difficult step because most tasks also have subtasks.
You should identify dependencies precisely - which activities must be completed before another task can start. When you understand exactly what sequence must be followed, you can determine which tasks can be performed simultaneously and which must be performed sequentially.
Tip: Involve teammates to help identify main tasks and subtasks.
For this task list you can first use a simple table.
Use a Gantt chart template or creation software to enter project information into your chart. Make sure that all tasks and dependencies are included.
Your Gantt chart should always be up-to-date. Therefore, make sure to update your chart frequently regarding completed tasks, changed deadlines, and changes in responsibilities. With an updated Gantt chart, your team will be able to react much more flexibly to new circumstances as the project progresses.
This means that an extension of the activity will increase total duration. For example, if transporting boxes and furniture takes longer than the assumed hour, all subsequent tasks will be postponed, and the total time of the move will increase.
Do you want to start working with your own Gantt chart, be it for a small project or a multi-year roadmap? Pick a suitable tool first. With empower® Charts you can create Gantt charts in a few minutes and with a few clicks, directly in PowerPoint and almost entirely automatically. empower® makes it easy to create and update your schedule with status, responsibilities, vacation calendars, school vacations, and other elements.
empower® offers more extensive features for Gantt charts: collapsible project phases, vacation calendar, visual project delays. Also, creation is often faster:
Feel free to contact us with any questions about our Gantt chart solution.