Tip of the month by Tim Tuerger, Senior Sales Manager (EU) at Made in Office
You can embed settings such as colors, fonts, and formatting in order to create documents with a uniform design in Office. If you have already created a PowerPoint master, you may want to make these design settings available in Word and Excel. In this guideline, we will show you how to do this in a few simple steps. This way, you can ensure that all your desired design settings are set up automatically as soon as you launch an Office application.
Let’s begin with the themes file. The themes file – or .thmx – does not store the content of a file, but instead all design settings such as font, color, and effects. The advantage is that this file allows you to transfer this design to other documents and application with a few clicks.
PowerPoint, Excel, and Word contain a file type, which serves as a template for all new presentations, documents or spreadsheets. In PowerPoint, this template file is a .potx, in Word a .dot., and in Excel a xltx. Much in contrast to the .thmx, these template files are not limited to design settings but can also store content such as a presentation, a document, or a worksheet.
To create a template file, follow these steps:
Please note that in Word and Excel the setting Show the Start screen when this application starts has to be deactivated. This setting is located in File > Options > General > Startup Options.
When you now start either PowerPoint, Word, or Excel the embedded template files with your settings will be automatically opened, and you can immediately begin working on your document.